DAILY ESTATE MANAGER

PARIS, FRANCE

Job Reference: HU4271

Languages: Fluent French and English

ESSENTIAL REQUIREMENTS: 10 years’ experience working in a similar role, Strong staff management experience, flexibility to travel, excellent communication and organisational skills, Fluent French and English, Extensive experience working in Central Paris  

An experienced and highly motivated Estate Manager is required to oversee and manager a large Estate based in Paris and additional properties in France. The Estate Manager will work directly with the principal, family members and business associates and will report to the General Manager. In this role the Estate Manager will be responsible for the complete oversight of the Estate, including management of house staff, building, fixtures, and furnishings and will act as the primary liaison between the Estate and the Family office.

Responsibilities will include:

·       Day to day management of the residences on the properties, maintaining consistency of standards, procedures and service

·       Collaborate with the Culinary Department and Facilities Department

·       Manage and supervise staff

o   Develop and maintain a house manual, maintain all records including inventories, checklists, cleaning instructions, etc

o   Set the service standards to the principal’s expectations and train staff accordingly

o   Conduct regular walkthroughs and daily checklists

o   Recruit and train all onsite staff

o   Create staff schedules, manage vacations and special requests

·       Contact, screen, propose and oversee vendors

·       Negotiate and manage contracts, supervise work and review invoices

·       Act as the point of contact for vendors, contractors, Family Office and Estate staff

·       Manage maintenance and repair of property, fixtures and furnishings

·       Schedule routine service, repair and maintenance for mechanical, electrical, and plumbing systems

·       Supervise construction and renovation projects, from design to coordination of schedules, inspections during construction phases, monitor permits and daily oversight of subcontractors

·       Monitor and maintain punch list in conjunction with the Facilities Department

·       Ensure all AV equipment is in working order

·       Hands-on duties as needed, general errand running

·       Provide concierge service to the principal and family when in residence

·       Provide 24/7 on-call availability for the principal and for the any urgent requests from the Family Office; respond to emergencies during non-business hours

·       Oversee events and dinner parties, organising staff accordingly

·       Organise, pack, ship and receive deliveries for the household

·       Meet and greet guests and provide 5-star service during visit

·       Manage petty cash; maintain and submit records and receipts

Candidates must have at least 10+ years of experience working as an Estate Manager. We require candidates who offer a motivated and positive approach, high energy with flexibility as well as strong managerial experience. Candidates must be comfortable working under the direction from the family office. This position will require a candidate who is adaptable, works well under pressure to meet deadlines, must possess a high level of discretion and have the ability to interact and collaborate effectively with staff, contractors, vendors, etc. Candidates must have excellent technical skills and be confident working with “smart home” technology. Additionally, candidates must be punctual, reliable, organised with high attention to detail and strong communication skills. Must be flexible to travel both domestically and internationally. Valid Driver’s licence required. Long-term verifiable references required. Live out position. Negotiable salary based on experience. (HU4271)