Travelling Chief of Staff/Senior Executive Assistant to a UHNWI in his business and personal life

Los Angeles/Monaco/London

Job Reference: HU3523

Essential Requirements: Previous Chief of Staff experience, longevity, previous private house experience.

Top calibre candidate required to assist an Executive Chairman with his business and global private households.  The successful candidate is someone who can make the principal’s time more efficient and effective. 

Reporting directly to principal and based full time in London office with occasional travel to London, Monaco, and Los Angeles. 

Candidates must have:

  • At least 5 years’ experience as an Executive Assistant to an UHNWI with global domestic staff management

    • Longevity in an Executive Assistant role for at least five years

  • Experience in managing and recruiting household teams of 15+

  • Strong understanding of the workings and costs of AV (Creston), HVAC, and CCTV systems

  • Experience in negotiating both personal and business bills/invoices

  • Very strong administrative and IT skills, and advanced in Excel

Business:

  • Day-to-day: Manage meetings, follow up with contacts, arrange business travel, follow up on items from meetings, organise documentation, ordering supplies, arranging calls and prepare materials for meeting

  • Acting as a point of contact for the principal

  • Undertake discrete small-scale projects as requested

  • Produce high quality documents including reports, correspondence, presentation materials, travel memos, and beyond

  • General office duties as needed

  • Protecting and managing principal’s time

Personal:

  • Managing multiple residences with an international household team

    • Dealing with changing staff arrangements

    • Interviewing and recruiting new staff

    • Ensuring homes are ready for principal’s arrival

    • Negotiating contractor and maintenance bills

    • Ordering supplies

  • Prepared to travel to residences when to deal with accounts, issues, and staff management

  • Negotiating insurance policies and maintenance contracts

  • Managing personal bills

  • Dealing with personal IT accounts and devices

  • Extensive global travel arrangements: updating logistics, creating itineraries, whilst being prepared for any last-minute amendments

  • Highly educated, preferably to Degree standard with strong accounting skills 

Competencies:

  • High degree of professionalism, total discretion, diplomacy, highly competent, excellent time manager, resilient and a team player

  • Energetic and have a “can do” attitude to handle multiple assignments at the same time

  • Excellent communicator in written and verbal form

  • Being able to work autonomously with top line direction

  • You should be able to have a “sixth sense” of what is important

  • Excellent planning skills, being able to prioritise to achieve the right results and outcomes within tight deadlines

  • Confident, personable and sense of humour

  • Ability to operate with a high level of confidentiality

 A competitive salary, the potential for a discretionary bonus, a central London office location from which you will be based, 25 days holiday a year.

Our clients will only interview candidates who meet all the “Mandatory Qualifications/Skills”. (HU3523)